HR Coordinator - M/F

At Newrest, we move forward thanks to those who get involved, take risks, and are eager to develop. Join a dynamic team with an entrepreneurial and sporty mindset, where decisions are taken quickly without fear of failure. At Newrest, everyone contributes to the Group’s growth. Here, hands-on experience matters, even the CEO pushes trolleys.

About Newrest

Newrest, an expert in out-of-home catering and Facility Management, is one of the world leaders in multi-sector catering. Driven by a pioneering “Unlimited” spirit, the Group operates in 53 countries with 60,000 employees.

Our services cover a wide range of areas: airline catering, buy-on-board, onboard duty free, concession catering, remotes sites and Facility Management services, rail catering, airport and motorway concessions.

More than just a company, Newrest represent a true family, with 97% of its capital owned by over 700 employees.

Our [Country] Operations

• Number of employees: 200
• Main activities: Catering - Production of meals for more than 250 flights per week.
• Key clients: United, EgyptAir, Saudia Airlines, etc.

Your role:

• We are looking for a HR Coordinator - M/F
• You will report to the HR Manager

Key responsibilities:

Operational Management

• Support the HR department in all operational and administrative activities across the employee lifecycle.
• Prepare employment contracts, certificates, HR correspondence, and other employee-related documentation.
• Organize, maintain, scan, file, and archive employee records and HR documentation, ensuring accuracy, confidentiality, and compliance with data protection regulations.
• Maintain and update employee master data, personnel records, time tracking system (KELIO) and HR databases, ensuring all information is accurate, complete, and up to date.
• Monitor and manage the validity of residence permits, work permits, visas, and other employment authorizations, ensuring timely follow-up, renewals, and compliance with applicable immigration and labor regulations.
• Proactively track document expiration dates and coordinate with employees to obtain updated documentation when required.
• Support onboarding and offboarding processes, ensuring all necessary documentation is completed and properly stored.
• Assist employees and managers with HR-related administrative inquiries.
• Monitor and track HR documentation, deadlines, and administrative processes.
• Monitor and track time management in KELIO System and pre-prepare the data for Payroll preparation.
• Support payroll preparation by ensuring employee information and documentation are complete and up to date.
• Contribute to HR projects and continuous improvement initiatives aimed at enhancing HR processes and employee experience.
• Collaborate closely with operational managers and department heads on recruitment and HR-related topics.
• Ensure compliance with company policies, labor regulations, and internal procedures.
• Ensure the smooth operation of the department by complying with all applicable regulations and company agreements (break times, weekly rest periods, working time agreements, vacation scheduling)

Recruitment Strategy & Talent Acquisition

• Support the Country HR Manager in developing and implementing recruitment strategies to attract qualified candidates across Frankfurt, Berlin, and Munich.
• Manage and coordinate the recruitment process from A to Z, including job posting, candidate sourcing, application screening, interview coordination, candidate communication, and onboarding support.
• Ensure effective management of recruitment platforms and continuously explore new sourcing channels to attract qualified talent.
• Actively contribute to employer branding initiatives by promoting the company through job fairs, career events, school and university partnerships, employment agencies, and other relevant institutions.
• Build and maintain relationships with educational establishments, recruitment partners, and local organizations to strengthen the company's visibility in the labor market.
• Coordinate and support recruitment campaigns and talent attraction activities.
• Proactively identify recruitment challenges and propose innovative sourcing solutions to ensure operational staffing requirements are met.
• Build and maintain talent pipelines for key operational, supervisory, and support positions.
• Monitor labor market trends and recruitment performance indicators to continuously improve hiring effectiveness.

Employer Branding & External Partnerships

• Promote and strengthen the company’s employer brand across local labor markets.
• Develop and maintain relationships with recruitment agencies, job centers, vocational schools, universities, hospitality and aviation training institutions, and other talent sources.
• Represent the company at job fairs, recruitment events, networking activities, and community initiatives.
• Support the creation and deployment of recruitment marketing campaigns to increase company visibility and attractiveness as an employer.

Networking & Talent Community Development

• Build and maintain a strong professional network within the aviation, hospitality, logistics, and food production sectors.
• Establish partnerships with local employment organizations and workforce development programs.
• Create and maintain a pool of potential candidates for future recruitment needs.
• Act as an ambassador of the company, promoting its culture, values, career opportunities, and growth potential.

Recruitment Process Excellence

• Ensure a positive candidate experience throughout the recruitment and onboarding process.
• Monitor recruitment KPIs including time-to-fill, cost-per-hire, source effectiveness, retention of new hires, and candidate satisfaction.
• Recommend and implement continuous improvements to recruitment processes, tools, and sourcing strategies.